Checking Account Register

Here, you are working with the raw data so be careful! There is very little undoing of a deleted or modified record!  

The checking account has predetermined transaction types:  Expense, Deposit and Reimbursement. Expense and deposits are checking account transactions as expected; deposits are shown as positive numbers, expenses as negative.  Use these like you would for any checking account. 

Reimbursement is a special type of entry that does not affect the checking account reports.  Usage is to credit a member's dues account.

To enter a new transaction, go to a new record and if issuing a check, press the plus key (+) on the keyboard to obtain the next sequential check number.  Complete the record as needed. 

Notes:

• The description is the keyword for the budget. If you enter a description not yet in the budget, it will appear as an "unmatched" budget item in the report.

• While the default view of the above form is “Checking Account View” (which shows normal banking deposits and checks issued,) you can view a variety of other transactions by changing the view mode.

  When you leave that record, depending on the type of transaction, you may be prompted to add that record as a reoccurring expense.  Respond Yes or No.
  • Reoccurring expenses are simple reminders that appear in various forms in the database, but have no other data related value to the database operation.
• In the checking register, you can right click a Description, Transaction Type or Payee and preview a report showing all matching items, but that report shows only exact matches so if you preview Charitable-Payable you will not see Charitable-Receivable.   See Charitable!

Reconcile

Before reconciling  receive membership dues and then compile and enter all other expenses and deposits!   While you could enter a new checking account item while reconciling, it is highly recommend you get all of the account editing done before reconciling.

To reconcile:

• Fill in the bank current balance and if necessary, change the statement date.
• Double click the Reconciled field (date field on far right) to toggle the cleared state of an item, i.e. a date in this field indicates the bank has processed the item.
• When you are done, click the black bar to produce a reconciliation report.
  

Notes:

• If you begin to reconcile the account then decide not to complete the process at that time, you must undo any changes you may have made, i.e., clear all of the reconciled date fields!

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